CASWE/L’ACEFE Constitution

 

CASWE Constitution
 
Terms of Reference for
 
Canadian Association for the Study of Women and Education
Association Canadienne Pour L’étude sur les Femmes et L’éducation

Revisions Proposed June 2015 (see italicized phrases)
1.0     Name

The name of this organization shall be the Canadian Association for the Study of Women and Education/Association canadienne pour l’étude sur les femmes et l’éducation.

2.0     Status

The Association has all the rights and financial support of other associations within Canadian Society for the Study of Education (CSSE)/ La Société canadienne pour l’étude de l’éducation (SCÉÉ )and has the responsibility for providing forums for discussion and action related to women’s issues in education within CSSE/SCÉÉ within Canadian Faculties of Education, and where appropriate, in society at large.

3.0     Objectives

The objectives of the Association shall be the following:

  • To advise the CSSE/SCÉÉ (Canadian Society for the Study of Education/) on policies affecting women and education.
  • To make recommendation to the Board of Directors of CSSE/SCÉÉ on matters related to women and education.
  • To promote exchanges of information and networking opportunities related to feminist, and/or intersectional multidisciplinary scholarship and pedagogy within the CSSE/SCÉÉ.
  • To develop forums within CSSE/SCÉÉ for social and political action related to women and education.
  • To participate actively in programme development for and by women at the Annual Conference of CSSE/SCÉÉ
  • To promote and encourage graduate student involvement in CASWE/ACÉFÉ
  • To assist in promoting the status of women at all Faculties of Education in Canadian universities.

4.0     Organizational Structure

  • The Association will be coordinated by an Executive Committee. The executive shall include the following positions:
  • President
  • Past president
  • President elect
  • Director of Communication (formerly Secretary Treasurer)
  • Director of Finance (formerly Secretary Treasurer)
  • Director of Membership (formerly Membership chair)
  • Director of Programming (formerly Program chair (2)
  • Institute chair (now the responsibility of Past-President)
  • Graduate student representative(s)
  • SIG representative(s)
  • Members at large (up to 5)
  • EISC Representative
  • Canadian Journal of Education (CJE) Advisor Board Member
  • New Scholar Advisory Representative
    • The Executive Committee will organize and preside at the annual general meeting, co-ordinate the yearly reception, and ensure that Executive and Program positions are filled. The Executive Committee should, if possible, rotate across Canada, taking into account regional and other diversities. It will maintain the registry of members, administer the finances and record all votes and minutes of the Association. It will liaise with other Associations, Assemblies and Standing Committees within CSSE/SCÉÉ regarding issues related to women and education. It will communicate with the membership through its website (canadianwomeineducation.net) on a regular basis. It will represent the Association on the CSSE/SCÉÉ Board of Director meetings and coordinate all other Association activities. It will serve as a Nominations Committee for incoming positions in the Association.
  • All members of the Association are eligible for election to the Executive Committee and Program Chair positions. When desired by members, positions may be co-chaired. Elections will be held every two years in conjunction with the AGM, except in the case of program chair (see point G below). However, in the eventuality that an individual steps down from her/his/their position, the positions shall be filled in the alternate years.

 

  • Officers of the Executive Committee
  • President: The President will work directly with the officers of the association to maintain and advance the mandate of CASWE/ACÉFÉ within the association and with other associations. The President will serve of the Canadian Society for the Study of Education / Société canadienne pour l’étude de l’éducation(CSSE/SCÉÉ) Board of Directors and attend all meetings of the Society. The President in consultation with the Executive Committee will prepare and submit two annual reports to the CSSE/SCÉÉ Board of Directors. The President will chair the Standing Committees for the Conference Proceedings and Awards.

 

  • Past President: The Past President will aid the current Executive Committee in any way possible. The Past President will chair the standing committee responsible for the organization of the CASWE/ACÉFÉ institute. The Past President (chair) along with the Director of Programming, Director of Communication, one Graduate student Representative and one Member at Large will organize the CASWE/ACÉFÉ Institute in keeping with the theme of the overall conference.

 

  • President-elect: The President-elect will aid the current Executive Committee in any way possible. The President-elect will chair the Standing Committees for Awards. The President elect (chair), President, one Graduate Student Representative and one Member at Large Representative will be responsible for managing nominations as well as the selection of award winners for the Graduate Student awards, Carol Crealock Memorial Award (alternating years) and Achievement Awards. Awards will be presented at the Annual General Meeting.

 

  • Director of Programming (formerly Program Chair): The Director of Programming (formerly the Program Chair) will serve for two years; one in which she/he/they will organize the program and one in which she/he/they will advise the new Program Chair. This requires a program chair to be elected each year. The Director of programming will submit a yearly Programming Report for dissemination at the annual AGM. In the eventuality that the CASWE/ACÉFÉ membership agrees to sponsor a CASWE/ACÉFÉ institute, a third program chair will be elected

 

  • Director of Communication: The Director of Communication will set and administer the strategy for all communications, website, and social media messages and collateral to consistently articulate CASWE/ACÉFÉ’s mission. The Director of Communication will submit a yearly Communication Report for dissemination at the annual AGM.

 

  • Director of Finance (formerly Treasurer): The Director of Finance (formerly the Treasurer) will oversee the financial administration of CASWE/ACÉFÉ, review procedures and financial reporting, advise the executive committee on the financial outlook for the association, keep up-to-date records as well as, where possible, an audit trail for all transactions, make sure the board understands its financial obligations and liaise with the executive director of CSSE/SCÉÉ.

 

  • Director of Membership (formerly Membership Chair): The Director of Membership is charged with making an annual report at the AGM about the number and composition of all CASWE/ACÉFÉ members, including SIGs.The Director of Membership is responsible for managing the CASWE/ACÉFÉ Ambassadors program.

 

  • CASWE Ambassadors will serve as important liaisons between CASWE/ACÉFÉ members at their home institution and the CASWE/ACÉFÉ Executive, ensuring that diverse needs, interests, and voices are heard and represented. Your duties as a CASWE/ACÉFÉ Ambassador will include: disseminating CASWE/ACÉFÉ updates and information to professors, students, and staff at your institution; increasing CASWE/ACÉFÉ’s visibility at your institution; helping to attract new members; assisting the Executive in building an accurate profile of our membership; and raising issues or suggestions that will aid in the ongoing revitalization and expansion of our association. As a CASWE/ACÉFÉ Ambassador, you may experience the following benefits: involvement in mentoring relationships, an opportunity to have your research profiled in a future CASWE/ACÉFÉ newsletter, a chance to network with scholars who share similar commitments, and an opportunity to enhance your CV and demonstrate your commitment to service.

 

  • Member(s) at Large: Members at Large may assist the president and other members of the executive on any matter or participate in sub committees created by the CASWE/ACÉFÉ executive or membership. Members at large are encouraged to assist in regular CASWE/ACÉFÉ activities including review of conference submissions and nomination for CASWE/ACÉFÉ awards. The Members at Large will serve on one of the following sub-committees: Conference proceedings, Conference Institute, Awards.

 

  • Graduate Student Representative(s): The Graduate Student Representative(s) is charged with coordinating and liaising with other graduate students and making recommendations to the CASWE/ACÉFÉ membership about how graduate members can be included and supported by CASWE/ACÉFÉ activities. He/she /they should report at the AGM annually. The Graduate Student Representative(s) will serve on one of the following sub-committees: Conference proceedings, Conference Institute, Awards.

 

  • SIG representative(s): SIG representatives are charged with reporting on the annual activities of their organization at the CASWE/ACÉFÉ AGM.

 

  • Canadian Journal of Education (CJE) Advisor Board Member: The Canadian Journal of Education Advisor will work with the CJE editorial board and will be responsible for setting the direction and creating opportunities for feminist scholars to publish their work in CSSE/SCÉÉ’s primary journal. The advisor will take a leadership role in promoting feminist scholarship, advocating for special editions, facilitating referee selection, and dealing with publication issues and concerns. The advisor will serve a two-year term.

 

  • Equity Issues Standing Committee (EISC) Representative: The EISC representative is appointed by the Equity and Diversity Committee for the Congress of the Social Sciences and Humanities and reports to the CASWE/ACÉFÉ membership at annual AGM. The role of the EISC Representative is to work with the CFHSS vice president EI and the equity issues steering committee (EISC). The committee monitors the status of equity and diversified groups in the federation’s member associations and universities, and advocates/educates for equity and diversity issues.

 

  • New Scholars Advisory Board Representative: The New Scholars Advisory Board Representative will work with other association representatives in setting the direction and creating opportunities for emerging feminist scholars. The advisor will serve a two-year term.

 

  • Membership

 

  • Individuals who are members in good standing of Canadian Society for the Study of Education / Société canadienne pour l’étude de l’éducation are eligible for membership. All members of the Association in good standing shall have the privilege of:

 

  • voting at the annual general meeting and/or via online voting;

 

  • nominating members for office in the Association

 

  • standing for office in the Association;

 

  • and benefiting from the services of the Association.

 

  • Each member shall have one vote on each question arising at any special or general meeting of the Association.

 

  • The amount of annual dues and similar obligations shall be determined from time to time by the membership at the annual general meeting.

 

  • The membership year shall be the same as that adopted by C.S.S.E.

 

  • Associate memberships will be another category.

 

  • Meetings

 

  • The Association shall meet at least once a year in conjunction with the annual C.S.S.E. conference within the framework of the Congress of the Social Sciences and Humanities. The annual general meeting of the Organization shall be scheduled prior to the Annual General Meeting of the C.S.S.E.

 

  • At all meetings of the Association, decisions shall be determined by consensus wherever possible or by a majority vote. Notice of motion and 2/3 majority will be required for revision of terms of reference. If there is a significant lack of representation of the membership at the Annual General Meeting. Decisions may be put to vote electronically.

 

  • Reporting

    The President, through its Executive Committee, shall prepare a written report for presentation at the spring Board of Directors meeting of C.S.S.E.. Regular communication with the membership is encouraged throughout the year.

 

  • Standing committees

 

Each year, individuals occupying the positions listed with each committee will be responsible for organizing each undertaking. IN the event that a member of the executive cannot fulfil her/his/their responsibility, another member of the executive may assume those responsibilities. Other standing committees may be formed as necessary.

 

  • Conference Proceedings: A Standing Committee consisting of the President (chair), Director of Communication, Director of Programming, one Member at Large and one Graduate Student Representative will be responsible for managing and publishing a formal Conference Proceedings. Conference proceedings will be published annually on the CASWE/ACÉFÉ website following the annual conference.

 

  • Conference Institute: A Standing Committee consisting of the Past President (chair), Director of Finance, Director of Membership, one Member at Large and one Graduate Student Representative will be responsible for organizing the CASWE/ACÉFÉ Institute. The purpose of the Institute is to create a forum for the active participation of the membership in issues related to the conference theme but in keeping with the interests and needs of the association membership.

 

  • Awards: A Standing Committee consisting of the President-elect (chair), President, one Member at Large and one Graduate Student Representative will be responsible for managing nominations as well as the selection of award winners for the Graduate Student awards, Carol Crealock Memorial Award (alternating years) and Achievement Awards. Awards will be presented at the Annual General Meeting.

 

  • Special Interest Groups (SIGs)

 

  • From time to time, CASWE/ACÉFÉ will establish affiliated special interest groups, provide that:
  • an affiliation is in the interest of CASWE/ACÉFÉ
  • the group demonstrates significant support
  • the group prepares and the CASWE/ACÉFÉ executive approves the constitution of the affiliating group
  • CASWE membership approve of an affiliation.

 

  • As of 2014, CASWE/ACÉFÉ supports one Special Interest Group: Queer Studies in Education and Culture (QSEC). The purposes of QSEC are:

 

  • To provide a forum for exchanges among scholars, students, educators, artists and community members who research or otherwise engage queer issues in the study of education and culture

 

  • To engage wide-ranging topics presently constituting queer research and practice in education and culture from cross-cultural, historical, political, policy, comparative, and other perspectives.

 

  • To encourage a diversity of topics, inviting stances and reflections on queer issues in the study of education and culture from a variety of temporal, geographical, and interdisciplinary perspectives.

 

  • To encourage a variety of types of submissions, including academic papers from across disciplines, creative submissions, performances, storytelling, visual arts, and other alternative forms.

 

  • To demonstrate the importance of research on queer issues in education and culture to policy development and its implementation in practice in educational and community contexts.

 

  • QSEC maintains its own executive. The President of QSEC shall occupy one seat on the CASWE/ACÉFÉ Board of Directors.

10.3     Affiliation may be terminated by either side, subject to at least one year’s notice.

11.0     Languages

  • The official languages of the Association are English and French.
  • Regulations

 

  • The Association shall be subject to the By-laws and Regulations established by the Canadian Society for the Study of Education / Société canadienne pour l’étude de l’éducation.

 

  • Amendments

 

  • Amendments to this Constitution shall be made by 60 per cent vote of all members in good standing and in attendance at the Annual General Meeting, or by responding to an electronic vote.

 

  • Written notice of motion for an amendment to this constitution shall be distributed to all members of the Association in good standing sixty (60) days before the annual general meeting.

 

  • Review

 

  • This document will be reviewed every three years.

15.0   Executive and Committee Structure

Current Positions Proposed Changes Responsibilities Standing Committee Membership
President President

(2 year term)

The President will work directly with the officers of the association to maintain and advance the mandate of CASWE/ACÉFÉ within the association and with other associations. The President will serve of the Canadian Society for the Study of Education / Société canadienne pour l’étude de l’éducation(CSSE/SCÉÉ) Board of Directors and attend all meetings of the Society. The President in consultation with the Executive Committee will prepare and submit two annual reports to the CSSE/SCÉÉ Board of Directors. The President will chair the Standing Committees for the Conference proceedings and Awards Conference Proceedings (Chair)

 

Awards (Chair)

Past president Past president

(2 year term)

The Past President will aid the current Executive Committee in any way possible. The Past President will chair the standing committee responsible for the organization of the CASWE/ACÉFÉ institute. The Past President (chair) along with the Director of Programming, Director of Communication, one Graduate student Representative and one Member at Large will organize the CASWE/ACÉFÉ Institute in keeping with the theme of the overall conference. Conference Institute (Chair)
President-elect President-elect

(2 year term)

The President-elect will aid the current Executive Committee in any way possible. The President-elect will chair the Standing Committees for Awards. The President elect (chair), President, one Graduate Student Representative and one Member at Large Representative will be responsible for managing nominations as well as the selection of award winners for the Graduate Student awards, Carol Crealock Memorial Award (alternating years) and Achievement Awards. Awards will be presented at the Annual General Meeting. Awards

 

Secretary treasurer Director of Communication The Director of Communication will set and administer the strategy for all communications, website, and social media messages and collateral to consistently articulate CASWE/ACÉFÉ’s mission. The Director of Communication will submit a yearly Communication Report for dissemination at the annual AGM. Conference Proceedings

 

Director of Finance The Director of Finance (formerly the Treasurer) will oversee the financial administration of CASWE/ACÉFÉ, review procedures and financial reporting, advise the executive committee on the financial outlook for the association, keep up-to-date records as well as, where possible, an audit trail for all transactions, make sure the board understands its financial obligations and liaise with the executive director of CSSE/SCÉÉ. Conference Institute
Membership Chair Director of Membership The Director of Membership is charged with making an annual report at the AGM about the number and composition of all CASWE/ACÉFÉ members, including SIGs. The Director of Membership is responsible for managing the CASWE/ACÉFÉ Ambassadors program. Conference Institute
Program Chair Director of Programming

(2 year term)

The Director of Programming will organize the program and one in which she/he/they will advise the new Program Chair. This requires a program chair to be elected each year. Conference Proceedings
Institute Chair * Past President is responsibility for CASWE institute  
Graduate Student Representative(s) Graduate Student Representative(s)

(2 year term)

The graduate student representative is charged with coordinating and liaising with other graduate students and making recommendations to the CASWE membership about how graduate members can be included and supported by CASWE activities. He/she /they should report at the AGM annually. One of:

Conference Institute, Conference Proceeding, Awards

SIG representatives SIG representatives

(ongoing)

SIG representatives are charged with reporting on the annual activities of their organization at the CASWE/ACÉFÉ AGM. Conference Proceedings
Members at large Members at large

(2 year term)

Members at large may assist the president and other members of the executive on any matter or participate in sub committees created by the CASWE executive or membership. Members at large are encouraged to assist in regular CASWE activities including review of conference submissions and nomination for CASWE awards. One of:

Conference Institute, Conference Proceeding, Awards

EISC representative EISC representative

(appointed)

The EISC representytive reports to the CASWE membership at annual AGM. The role of the EISC rep is to work with the CFHSS vice president EI and the equity issues steering committee (EISC). The committee monitors the status of equity and diversified groups in the federation’s member associations and universities, and advocates/educates for equity and diversity issues.
CJE advisory Board Member CJE advisory Board Member

(2 year term)

The Canadian Journal of Education Advisor will work with the CJE editorial board and will be responsible for setting the direction and creating opportunities for feminist scholars to publish their work in CSSE’s primary journal. The advisor will take a leadership role in promoting feminist scholarship, advocating for special editions, facilitating referee selection, and dealing with publication issues and concerns. The advisor will serve a two-year term. Conference Proceedings
New Scholars Advisory Board Representative New Scholars Advisory Board Representative

(2 year term)

The New Scholars Advisory Board Representative will work with other association representatives in setting the direction and creating opportunities for emerging feminist scholars. The advisor will serve a two-year term. Awards

Standing Committees:

Committee Mandate Responsibilities Members
Conference Proceedings The Conference Proceedings Committee will be responsible for managing and publishing a formal Conference Proceedings. Conference proceedings will be published annually on the CASWE/ACÉFÉ website following the annual conference. 1.     President (chair)

2.     Director of Communication,

3.     Director of Programming,

4.     One or more Member at Large

5.     one or more Graduate Student Representative

Conference Institute The Conference Institute Committee will be responsible for organizing the CASWE/ACÉFÉ Institute. The purpose of the Institute is to create a forum for the active participation of the membership in issues related to the conference theme but in keeping with the interests and needs of the association membership. 1.     Past President (chair)

2.     Director of Finance

3.     Director of Membership

4.     One or more Member at Large

5.     One or more Graduate Student Representative

Awards The Awards Committee will be responsible for managing nominations as well as the selection of award winners for the Graduate Student awards, Carol Crealock Memorial Award (alternating years) and Achievement Awards. Awards will be presented at the Annual General Meeting.

 

1.     President-elect (chair)

2.     President

3.     One or more Member at Large

4.     One or more Graduate Student Representative

 

CASWE Constitution (prior to 2015)

 
Terms of Reference for
 
Canadian Association for the Study of Women and Education
Association Canadienne Pour L’étude sur les Femmes et L’éducation

Revised May, 2012 (see italicized phrases)

Name

The name of this organization shall be the Canadian Association for the Study of Women and Education/Association canadienne pour l’étude sur les femmes et l’éducation.

Status

The Association has all the rights and financial support of other associations within C.S.S.E., and has the responsibility for providing forums for discussion and action related to women’s issues in education within C.S.S.E., within Canadian Faculties of Education, and where appropriate, in society at large.

Objectives

The objectives of the Association shall be the following:

  • To advise the CSSE (Canadian Society for the Study of Education) on policies affecting women and education.
  • To make recommendation to the Board of Directors of CSSE on matters related to women and education.
  • To promote exchanges of information and networking opportunities related to feminist, and/or intersectional multidisciplinary  scholarship and pedagogy within the CSSE.
  • To develop forums within CSSE for social and political action related to women and education.
  • To participate actively in programme development for and by women at the Annual Conference of CSSE
  • To promote and encourage graduate student involvement in CASWE
  • To assist in promoting the status of women at all Faculties of Education in Canadian universities.

Organizational Structure

  1. The Association will be coordinated by an Executive Committee. The executive shall include the following positions:
  • President
  • Past president
  • President elect
  • Secretary treasurer
  • Membership chair
  • Program chair (2)
  • Institute chair
  • Graduate student representative(s)
  • SIG representative(s)
  • Members at large (up to 5)
  • EISC representative
  • CJE advisory board member

The Executive Committee will organize and preside at the annual general meeting, co-ordinate the yearly reception, and ensure that Executive and Program positions are filled. The Executive Committee should, if possible, rotate across Canada, taking into account regional and other diversities. It will maintain the registry of members, administer the finances and record all votes and minutes of the Association. It will liaise with other Associations, Assemblies and Standing Committees within CSSE regarding issues related to women and education. It will communicate with the membership through at least one newsletter a year. It will represent the Association on the CSSE Board of Director meetings and coordinates all other Association activities. It will serve as a Nominations Committee for incoming positions in the Association.

All members of the Association are eligible for election to the Executive Committee and Program Chair positions.
When desired by members, positions may be co-chaired.

Elections will be held every two years at the AGM, except in the case of program chair (see point G below). However, in the eventuality that an individual steps down from her/his/their position, the positions shall be filled in the alternate years.

A Past President will aid the current Executive Committee in any way possible.

The Program Chair will serve for two years; one in which she/he/they will organize the program and one in which she/he/they will advise the new Program Chair. This requires a program chair to be elected each year.
In the eventuality that the CASWE membership agrees to sponsor a CASWE institute, a third program chair will be elected.

CJE Advisor. The Canadian Journal of Education Advisor will work with the CJE editorial board and will be responsible for setting the direction and creating opportunities for feminist scholars to publish their work in CSSE’s primary journal. The advisor will take a leadership role in promoting feminist scholarship, advocating for special editions, facilitating referee selection, and dealing with publication issues and concerns. The advisor will serve a two-year term.

EISC Representative: reports to the CASWE membership at annual AGM. The role of the EISCrep is to work with the CFHSS vice president EI and the equity issues steering committee (EISC). The committee monitors the status of equity and diversified groups in the federation’s member associations and universities, and advocates/educates for equity and diversity issues.
Members at large: members at large may assist the president and other members of the executive on any matter or participate in sub committees created by the CASWE executive or membership. Members at large are encouraged to assist in regular CASWE activities including review of conference submissions and nomination for CASWE awards.

Graduate Student Representative: the graduate student representative is charged with coordinating and liaising with other graduate students and making recommendations to the CASWE membership about how graduate members can be included and supported by CASWE activities. He/she /they should report at the AGM annually.
Membership chair:  the membership chair is charged with making an annual report at the AGM about the number and composition of all CASWE members, including sigs.

SIG representative(s): SIG representatives are charged with reporting on the annual activities of their organization at the CASWE AGM.

All members of the Association are eligible for election to the Executive Committee and Program Chair positions.

Membership

Individuals who are members of C.S.S.E. are eligible for membership.

Each member shall have one vote on each question arising at any special or general meeting of the Association.

The amount of annual dues and similar obligations shall be determined from time to time by the membership at the annual general meeting.

The membership year shall be the same as that adopted by C.S.S.E.

Associate memberships will be another category.

Meetings

The Association shall meet at least once a year in conjunction with the annual C.S.S.E. conference within the framework of the Congress of the Social Sciences and Humanities. The annual general meeting of the Organization shall be scheduled prior to the Annual General Meeting of the C.S.S.E.

At all meetings of the Association, decisions shall be determined by consensus wherever possible or by a majority vote. Notice of motion and 2/3 majority will be required for revision of terms of reference.

Reporting

The committee, through its Executive Committee, shall prepare a written report for presentation at the spring Board of Directors meeting of C.S.S.E.. Regular communication with the membership is encouraged throughout the year.

Review

This document will be reviewed every three years.